Essay 1:9 – The Challenges of Acquisition and Integration of an Enterprise Document Management System in a Major UK

Principia Medicinae Digitalis Sotoniensis
Essays on the Evolution of the UHS Clinical Data Estate 1980 -2024

Author David Rew QVRM MChir FRCS. Consultant Surgeon

14th October 2024

Publication Plan 

The essays which comprise this series will be made available in the first instance on my professional website, https://www.wessexsurgical.co.uk as downloadable PDF documents
for review, comment and as a basis for further contributions. They will be amended, updated and supplementary as necessary and as any new material becomes available. All those colleagues with knowledge and experience of the UHS digital programme are welcome to contribute, by communication with me through david.rew@wessexsurgical.co.uk.
Once the project is as complete as is achievable, final copies of each of the essays will be submitted to the University of Southampton ePrint server for formal publication.

Copyright
The copyright of this collection is invested in Mr David Anthony Rew as the originator of the project, editor, principal author and compiler of the collection of essays. The content of each essay is made available on a Creative Commons Version 2 CC BY basis, under which Licensees may only copy, distribute, display, perform and make derivative works and remixes based on it on the basis of Full Attribution, including formal Citation where appropriate in books and academic publications. Full acknowledgement is given to all contributors to the written work at appropriate points in the text.

Essay 1:9: Electronic Document Management Systems and the OnBase story 

In this essay, I have introduced the challenges in information and document management in
healthcare systems through the transition from paper-based to digital medical record systems, with particular reference to the Hyland OnBase Electronic Document Management
System which was acquired by University Hospital Southampton in 2014.

When complete, the project will form an e-book which will addresses many challenges of
clinical informatics revolution, drawing upon the practical experience of University Hospital
Southampton over 35 years. I and my co-contributors hope that the lessons learned from this demanding project will also help guide others who embark on similar projects.

To view the full 48 page essay, download PDF.